Privacy Policy

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J A FELL & Co is a trading name of OJG Limited, a firm of Chartered Accountants. We are committed to safeguarding the privacy of our clients, website visitors, and anyone whose personal data we process. This privacy notice explains how we use and protect your personal data, your rights, and how to contact us.

OJG Limited
Trading as J A FELL & Co
Registered in England and Wales
Registered office: 40 Hoghton Street, Southport, PR9 0PQ
Email: info@jafell.co.uk
Telephone: 01704 500299
Company number:  09600870

We are a Data Controller for most personal data that we collect and use. We may also act as a Data Processor on behalf of clients when processing data such as payroll information.

We may collect and process the following information:

• Identity and contact details: name, title, date of birth, address, email, telephone
• Financial and tax data: income, tax reference, National Insurance number, bank details, UTR
• Employment data: payroll information, P60s, pension contributions, employment contracts
• Client business data: invoices, receipts, accounting records, contracts
• Technical data: IP address, browser type, usage statistics (website only)
• Special category data: where relevant and lawful, such as health data for payroll or benefits

We only collect what is necessary for the provision of our services or to comply with legal obligations.

We collect personal data via:

• Direct interactions (e.g. meetings, emails, forms, telephone)
• Third-party platforms (e.g. HMRC, Companies House, Xero, payroll software)
• Our website (including cookies and contact forms)
• Referrals or professional introductions
   

We use your personal data for the following purposes:

• To provide accounting, taxation, payroll, and advisory services (lawful basis: contractual necessity)
• To comply with legal and regulatory obligations (lawful basis: legal obligation)
• To manage our relationship with you (lawful basis: legitimate interests)
• To carry out anti-money laundering checks (lawful basis: legal obligation)
• To provide marketing (where applicable) (lawful basis: consent or legitimate interest)
   

We only share your personal data where necessary and with appropriate safeguards in place. This may include:

• HM Revenue & Customs (HMRC)
• Software and IT providers (e.g. Xero, cloud storage, payroll services)
• Subcontractors working under confidentiality agreements
• Legal, compliance, or insurance advisers
• Regulators and other authorities where required by law

We do not sell your personal data.

We store your data in the UK or the European Economic Area (EEA). If we ever need to transfer data outside the UK/EEA, we will ensure that suitable safeguards are in place, such as Standard Contractual Clauses approved by the ICO.

We retain personal data only as long as necessary for our services and legal obligations. This is typically:

• 6 years from the end of our client relationship
• Longer where required by tax law, litigation, or professional rules

Data no longer required is securely destroyed.

You have the following rights under the UK GDPR:

• Access – request a copy of your personal data
• Rectification – request correction of incomplete/inaccurate data
• Erasure – request deletion of your data, where applicable
• Restriction – limit how we use your data in certain cases
• Data portability – request your data in a reusable format
• Objection – object to certain uses of your data (e.g. marketing)
• Withdraw consent – if we rely on consent, you can withdraw it at any time

To exercise any of these rights, contact us at: info@jafell.co.uk
You may also complain to the Information Commissioner's Office (ICO):
www.ico.org.uk
Tel: 0303 123 1113

We do not make decisions based solely on automated processing or profiling.

We use cookies to:

• Improve site performance
• Understand how visitors interact with our site
• Maintain security
   

You can manage cookies through your browser settings. For more details, see our Cookie Policy.

We keep this privacy notice under review and may update it from time to time. The latest version is always available on our website.

Last updated: 8 May 2025